Ensuring acceptable Internet use
Most businesses understand that they need to implement and enforce a number of policies to ensure they comply with the demands of the law. Policies governing employment, discrimination and data protection, for example, are regarded as vital in protecting the business from the risk of legal action.
So it is surprising that a report from Websense highlights that 23% of small businesses surveyed do not require their employees to sign up to an Internet use policy, while 16% have no policy in the first place. This means that virtually 40% trust their employees not to misuse Internet access. In a world where almost a third of workers admit to downloading music or video at work, this looks like a triumph for optimism.
Business Link recommends that every business should require its employees to sign up to an Internet 'Acceptable Use Policy' (AUP) that can then be monitored to ensure compliance. It should identify specific actions that break the rules of the business, including:
- visiting Internet sites that contain obscene, hateful, pornographic or other illegal material
- using the computer to perpetrate any form of fraud, or software, film or music piracy
- using the Internet to send offensive or harassing material to other users
- downloading commercial software or any copyrighted materials belonging to third parties, unless this download is covered or permitted under a commercial agreement or other such licence
- hacking into unauthorised areas
- creating or transmitting defamatory material
- undertaking deliberate activities that waste staff effort or networked resources
- introducing any form of computer virus into the corporate network
Simply having an enforceable AUP in place reduces the risk of legal action. If you require help in formulating one, speak to a qualified and experienced employment specialist.
Contact
Judith Ellery Head of Employment
Bethan Southcombe Solicitor
Related Issues
This article summarises the law on issues which we believe may be of interest to your business. It is not a comprehensive review of the subjects and accordingly is published without responsibility for loss occasioned to any person(s) acting or refraining from action as a result of information published. This document is provided for information only and does not constitute legal advice. Professional legal advice should be obtained before taking or refraining from any action as a result of the contents of this document.